What are Annual Compliances for Private Limited Company?

A Private Company is a legal institute enjoying a separate personality which requires controlling its active status through the regular filing with MCA. For every business, it is compulsory to file an annual return and audited financial reports with MCA for every fiscal year. The RoC filing is necessary irrespective of the turnover, whether it is zero or in crore. Whether a single business is undertaken or none, annual compliances for private limited are compulsory for every certified company.

Both the forms are applied to report the activities and financial data for the concerned Financial Year. The due terms for annual filing of a company are based on the time of the Annual General Meeting. The perpetual failure may lead to the elimination of the company’s name from RoC’s register, including incompetence of directors. Also, it has been noticed that MCA has actively taken bold measures for dealing with any such failures. The compliances relevant to the company could be segregated into two sections: Mandatory Compliances and Event-Based Compliances.

Mandatory Annual Compliances

• First Board Meeting: Must be held within 30 days of Incorporation. Notice must be sent 7 days before.
• Subsequent Board Meetings: At least 4 per year, gap not exceeding 120 days.
• Disclosure of Interest by Directors (Form MBP-1): At first meeting or whenever there is a change.
• First Auditor: Appointed within 30 days of Incorporation; ADT-1 not required.
• Subsequent Auditor: Appointed in first AGM for 5 years, ROC to be informed via ADT-1 within 15 days.
• Annual General Meeting: Must be held by 30th September every year, with 21 clear days’ notice.
• Annual Return (Form MGT-7): To be filed within 60 days of AGM (1st April–31st March).
• Financial Statements (Form AOC-4): Balance Sheet, P&L, and Director Report to be filed within 30 days of AGM.
• Statutory Audit: Accounts must be audited annually by a Chartered Accountant, report filed with Registrar.

Event-Based Compliances

In addition to mandatory compliances, some compliances are triggered by specific events in the company’s lifecycle. These include but are not limited to:

• Change in Directors or Key Managerial Personnel
• Change in Registered Office
• Increase in Authorized or Paid-Up Capital
• Allotment or Transfer of Shares
• Charge Creation, Modification, or Satisfaction

Types of Auditors & Filings

Key Documents Reviewed

• Board Meeting Notices & Minutes
• Annual General Meeting Notices & Minutes
• Audited Financial Statements
• Annual Returns (MGT-7)
• Financial Filings (AOC-4)
• Disclosure Forms (MBP-1, ADT-1)
• Registers & Statutory Records

Conclusion

Annual compliances for a Private Limited Company are not optional—they are a statutory requirement. Failure to comply may lead to heavy penalties, disqualification of directors, or even striking off of the company by the RoC. Timely compliance ensures smooth operations, better credibility, and legal protection for the business and its stakeholders.